Human Resources & Payroll Administrator

Clear Water Academy is accepting applications for the position of Human Resources and Payroll Administrator. This role is responsible for the effective management of payroll, employee contracts, employee benefits, pension administration, and human resource functions for the school. This position supports faculty and staff by ensuring accurate payroll processing, compliance with employment standards, administration of employee benefits, and management of Alberta Teachers’ Retirement Fund (ATRF) pension reporting and contributions for teaching staff.

 

The successful candidate will uphold the values and mission of the Catholic school community while maintaining confidentiality, professionalism, and a high level of service to employees.

 

This part-time position will begin immediately. 

Responsibilities

Payroll Administration

• Process payroll for all school employees, including teachers, support staff, and administration.
• Maintain accurate payroll records, earnings, deductions, vacation pay, and statutory remittances.
• Ensure compliance with federal and provincial payroll legislation and employment standards.
• Prepare and submit payroll-related reports, T4s, Records of Employment (ROEs), and year-end reconciliations.
• Administer payroll changes including new hires, terminations, salary adjustments, leaves, and benefit deductions.

 

ATRF Pension Administration

• Administer Alberta Teachers’ Retirement Fund (ATRF) pension reporting and contributions for eligible teaching staff.
• Ensure accurate tracking of pensionable service and salary information.
• Process enrolments, terminations, leaves, and adjustments related to ATRF participation.
• Liaise with ATRF representatives regarding reporting requirements, audits, and employee inquiries.
• Maintain compliance with ATRF regulations and deadlines.

 

Benefits Administration

• Administer employee group benefits programs for all eligible employees.
• Coordinate benefit enrolments, changes, terminations, and annual renewals.
• Assist employees with benefits inquiries and claims-related issues.
• Reconcile monthly benefits invoices and ensure accurate deductions and remittances.
• Maintain employee benefits records and confidential files.

 

Human Resources Support

• Maintain employee personnel records and HR documentation.
• Assist with recruitment, onboarding, orientation, and offboarding processes.
• Support administration of employee contracts, policies, and procedures.
• Assist school leadership with HR compliance and employee relations matters.
• Ensure confidentiality and secure handling of sensitive employee information.

 

General Administration

• Prepare reports and correspondence related to payroll, benefits, and HR functions.
• Support audits and provide required documentation as needed.
• Collaborate with school administration and finance personnel to support operational needs.
• Contribute positively to the Catholic faith-based environment and school mission.

Clear Water Academy is dedicated to recognizing and nurturing the God-given talents and skills of our faculty. We encourage and provide many opportunities for spiritual, personal, and professional growth through formational activities organized by the school, access to our school priests for spiritual guidance, Professional Development (PD) Days, conferences, fun faculty and team-building events, a strong leadership team, and administrative support. We have an enthusiastic, helpful, and welcoming faculty and community!

Teacher candidates who are still completing coursework are welcome to apply and are asked to begin their applications and forward any incomplete documents as they become available. In your cover letter, help us to understand who you are …share your story with us! Please ensure you also indicate your teaching specialties and grade level preferences. We thank all candidates for their interest in working at Clear Water Academy.