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Admissions Assistant

Position Overview

Clear Water Academy is accepting applications for the role of Admissions Assistant. The Admissions Assistant is responsible for providing effective administrative and clerical support to the Admissions Department at Clear Water Academy. The Admissions Assistant must carry out their responsibilities with the awareness that they are, above all, an apostle of Christ. Their life, witness, and professional dedication should be consistent with the mission entrusted to them as a member of Clear Water Academy.

Responsibilities & Requirements

Responsibilities:

  • Consistently display the hallmark warmth, charity, and hospitality of Clear Water Academy. 
  • Manage the online admissions/enrollment portal for inquiring/applying families, providing support to families throughout the online application and enrollment process, and collecting pertinent data. This includes notifying the Admissions Director of any individual follow-up required by applying or enrolling families, processing applications in a timely manner, ensuring completeness, following up with applicants as necessary, notifying the Assessment Coordinator, and issuing enrollment contracts.
  • Serve prospective families with love and charity in communications and interactions.
  • Coordinate open houses and trade show events, including registration and communication, event setup, attendance, and post-event follow-up.
  • Prepare information packages for tours and open houses. 
  • Execute the Referral Program, including tracking recipients and distributing thank-you cards and rewards in a timely manner.
  • Support the Admissions Director with new family onboarding initiatives, including JK/K orientation sessions, welcome emails, the Family/Student Ambassador Program, and the New Family Wine & Cheese event.
  • Coordinate with the Accounting Department to ensure consistent information across various aspects of admissions (new enrollments and withdrawals).
  • Support the Admissions Director with various projects and tasks as needed, such as parish campaigns, mail-outs, and surveys for new and existing families.
  • Assist the Admissions Director in updating and maintaining the admissions and enrollment software suite, including updates to admissions forms.
  • Support the Admissions Director with the re-enrollment process for existing families, including providing technical assistance.
  • Update family contact information in SchoolAdmin and notify other relevant departments of the changes.
  • Liaise with the Marketing Coordinator to update and maintain admissions information.
  • Liaise with the Marketing Coordinator for the marketing of open houses, both print and digital.
  • Other duties as assigned
 
Reporting Structure:

The Admissions Assistant is a member of the Admissions team and reports to the Admissions Director.

Schedule:

The Admissions Assistant position is a full-time role that occasionally requires the individual to work outside of regular business hours, when necessary. This may include visiting parishes to promote the school and participating in Catholic community events, among others.

 

Skills and Requirements:
Must possess superior written and verbal communication skills.
  • Demonstrate a professional, customer service-oriented approach at all times, especially when dealing with families. 
  • Exhibit the ability to multitask and work in a sometimes high-pressure, deadline-driven sales environment.
  • Demonstrate proficiency with Google Cloud and Microsoft.
  • Must possess strong technical skills to manage databases and software applications.
  • Exhibit strong organizational skills and the ability to prioritize and balance the workload.
  • Exhibit the ability to work as part of a team.
  • Exhibit a high level of commitment and perseverance.
  • Demonstrate initiative in identifying tasks for completion and areas for improvement.
  • Must be able to deliver and pick up items from various parts of the city.
 
How to Apply:
Please send your cover letter and resume to [email protected]. 

Career Growth & Development

Clear Water Academy is dedicated to recognizing and nurturing the God-given talents and skills of our faculty. We encourage and provide many opportunities for spiritual, personal, and professional growth through formational activities organized by the school, access to our school priests for spiritual guidance, Professional Development (PD) Days, conferences, fun faculty and team-building events, a strong leadership team, and administrative support. We have an enthusiastic, helpful, and welcoming faculty and community!
Teacher candidates who are still completing coursework are welcome to apply and are asked to begin their applications and forward any incomplete documents as they become available. In your cover letter, help us to understand who you are …share your story with us! Please ensure you also indicate your teaching specialties and grade level preferences. We thank all candidates for their interest in working at Clear Water Academy.  

How to Apply

To apply, please send your cover letter (indicating the position you are applying for) and resume to 

About CWA

Clear Water Academy is a dynamic authentically Catholic school community with engaged students, supportive parents, and faculty who want to meet the high academic and character formation expectations cherished by our school. As a university preparatory school, our students are committed to their learning. We seek dedicated, talented, and qualified faculty who embrace this commitment, view teaching as a vocation, are motivated to be part of a rich educational environment, and are committed to implementing our educational model of Integral Formation®.